Tutorials, Workshops, and More!

Category: D2L Tips (Page 1 of 14)

Downloading Written Response Answers (D2L Quizzes) for Reviewing Offline

Scenario

This tutorial will cover the steps involved with downloading all answers to a Written Response Question in a quiz so they can be reviewed offline.  Note that in order to view ALL responses to a Written Response Question in one place, you will NOT be able to see which student gave which response.  However, if you export the responses in an Excel document (outlined in this document) you will be able to match student and response.

Steps

  1. Go to the Quizzes tool in your course.
  2. Click the down-arrow next to the title of the completed quiz containing the Written Response Question you wish to download responses for, and select Statistics.

  1. Click the Question Details.

    Click Question Details

  2. Find the Written Response Question for which you wish to review all the responses, and click Expand Responses.

    Click Expand Responses

  1. Either copy all the responses and paste them in a WORD file, or scroll to the top and click Export to Excel to download ALL the Quiz responses to your device. Once you have saved the Excel file to your device, you can work with all the questions in the quiz, or delete the ones you don’t need to review, and review the Written Response answers alone.

    Copy and paste responses
    Click Export to Excel

Things to Remember

You can also use the Grade function for a quiz, and grade by Question to assess individual student responses to a Written Response Question.  See the tutorial Grading or Re-grading a Quiz for more information.

Changing your Time Zone in D2L

Teaching or learning using Camosun’s D2L from somewhere other than Victoria, BC, Canada?   You can change your time zone in D2L!  Here’s how.

This tutorial will cover the steps involved when you want to change the default time zone for your course deadlines.  This will automatically adjust due dates, start dates, and end dates in your courses to match with your own location. Your students will need to set this for themselves if they do not live locally, so please point them to this tutorial so they won’t have to worry about missing deadlines.

Steps

  1. After you log on to D2L, click on your name at the top right, and select Account Settings.

    Click on your name and select Account Settings

  2. In the Account Settings area, scroll down to the Time Zone.

    Scroll down to Time Zones

  3. From the Continent drop-down, select your continent.

    Select your continent

  4. From the Time Zone drop-down, select your specific time zone.

    Select your Time Zone

  5. Click Save and Close.

    Click Save and Close

Things to Remember

Each individual in a course, instructor or student, needs to adjust time zones for themselves.

Reminder of where to get help with D2L, Collaborate, and Kaltura

As we gear up for the new school year, I wanted to remind you of some important information related to D2L, and for online teaching/learning, both for faculty and students.

For Students:

For Faculty:

Wondering where to get help?  You can get help from eLearning Support, or book an appointment with an instructional designer, by emailing elearning@camosun.ca.   Check out our list of workshops and the Events Calendar on the CETL website.

Important Things for Faculty to Know about eLearning and D2L at Camosun this Fall!!

Preamble – Who is eLearning?

eLearning is a unit within the Centre for Excellence in Teaching and Learning, with face-to-face offices at Lansdowne and Interurban, and virtual “offices” through Teams or Collaborate. We support the use of Desire2Learn (D2L) Brightspace and other educational technologies available at Camosun College (Kaltura, Camtasia, WordPress, Collaborate). Our eLearning Support team can help you and your students when you have technical issues or questions about D2L or our other technologies. Our instructional designers work with faculty to design and develop online learning opportunities, understand best practices in online pedagogy, set up and manage their D2L courses, explore options for using other online tools to support their teaching, and discuss considerations for integrating those tools into their course design.

Want to know more? Let us know – our contact phone numbers and emails are on page 2!

What is D2L?

  • Desire2Learn (D2L) Brightspace is Camosun College’s learning management D2L enables faculty who are teaching face-to-face, blended, or completely online to deliver content, manage online activities and group collaboration, as well as provide online assessment options for students.
  • Your D2L site can only be accessed by students registered in your course, eLearning staff, and other Camosun employees you request access
  • To get started with D2L, please request a consult with an eLearning instructional You also check the current workshop schedule for upcoming eLearning and D2L learning opportunities.

How are D2L course sites set up?

  • NEW: Every semester, by default, instructors will be provided with a D2L shell for every section of course(s) they teach (regardless of whether they use D2L), as long as they are tagged as the instructor for the course sections in myCamosun. If you are unsure if you are correctly assigned in myCamosun, check with your Chair or the person in your area who is responsible for scheduling. NOTE: If you do not wish to use D2L, you can put a notice up in the course to let students know, or send a request to elearning@camosun.bc.ca listing your courses and sections, and we can hide them.  This request needs to happen each term for each course.
  • Approximately 30 days before the course start of the term, you will have access to your blank D2L course shell (as long as you are listed in myCamosun as the instructor of the course).
  • NEW: As students register for your course, you will see their names appear in your D2L course site Students are added to and dropped from this list as they are registered in, or unenrolled from, the course through myCamosun in real time. Waitlisted students cannot access D2L courses until they are officially registered.
  • Students will have access to D2L course sites they are registered in on the start date of the course (as it appears in myCamosun). Students will then have access to the D2L course site for 20 days after the end date of the course (as it appears in myCamosun).  This is typically the exam period plus a few days.
  • You, as the instructor of the course, will retain access to your D2L course sites unless you arrange with eLearning Support to have them removed from your list of courses in D2L. Permanently deleting a course requires an email from you to eLearning Support (eLearning@camosun.ca) clarifying which courses you wish to have.

If I teach multiple sections in a term but only want one D2L course site (and thus one D2L gradebook) for all my students, what do I need to do?

  • Contact eLearning Support to let them know which sections need to be merged into one course Provide as much notice as possible to eLearning support if you want your course sections merged to ensure they are merged by the first day of class.

What is a DEV (Development) course site, and how do I request one?

  • A D2L DEV course site is a course site that students cannot It is a place where you can build and revise your course site before your live course shells become available to you.
  • A DEV site must be associated with a course you are teaching (for example, if you teach Math 100, you can request a Math 100 DEV site).
  • To request a DEV site for one of your courses, email eLearning Support. To learn more about DEV sites and how they can be used, talk to an eLearning instructional

How do I get access to someone else’s course site?

  • You will need to ask that person to contact eLearning Support and request/give permission for you to be added to their course site, and indicate what level of access you should be given.

Where do I go to get help with D2L?

  • You can ask for help from eLearning Support (eLearning@camosun.ca) or book a one-on-one consult with an eLearning instructional designer (see contact information below).
  • You can come to an eLearning drop-in session or
  • You can also access our D2L On-Demand Training site under My Courses in D2L (when you click on Student) in D2L, or on our eLearning Tutorials site.

How do I log into D2L?

How do I find my courses in D2L?

  • Once you have logged into D2L, you can find a list of all the courses you have access to in the My Courses widget on the main Camosun D2L page, or in the Select a course… menu on the right-hand side of the navigation bar.
  • You can pin courses in the My Courses widget or in the Select a course… menu so that, for example, the courses you are teaching right now always appear at the top of the listings. You can access instructions for this in the On-Demand Training course site, or through eLearning Support.

How do I copy course material from one course to another?

  • Use the Import/Export/Copy Components tool in your D2L course site (under Edit Course). You can access instructions for this in the On-Demand Training course site, or through eLearning Support.

 

Contact Information Role Primary Campus
eLearning Support Elearning@camosun.ca General Support Requests N/A
Wendy McElroy mcelroy@camosun.ca | ext. 3488 D2L Administrator + Support Lansdowne
Bob Preston prestonb@camosun.ca | ext. 3937 Web Analyst + Support Lansdowne
Kailin Gillis gillisk@camosun.ca D2L Support Interurban
Monique Brewer brewerm@camosun.ca Instructional Designer Interurban/Lansdowne
Meghan Campbell campbellm@camosun.ca Instructional Designer Interurban
Sue Doner doners@camosun.ca Instructional Designer Lansdowne
Patricia Larose LaroseP@camosun.bc.ca Instructional Designer Interurban
Emily Schudel schudele@camosun.ca Instructional Designer Lansdowne

 

NEW!! Setting a Student’s Quiz Accommodations from the Classlist in D2L

This tutorial is designed for faculty who have previous experience using the various tools in D2L and will cover the steps involved in setting a student’s Quizzes accommodations through your D2L Classlist.  While you can set accommodations for students from the Quizzes tool using Special Access (to add more time, etc.), you can also set Quizzes time limit accommodations for an individual student so that you don’t have to change this in every quiz.  Note that this feature is ONLY for setting a student’s time limit accommodation for Quizzes at this time (May 2021 – this tutorial will be updated as new accommodation features are added to D2L).

For further information, please contact elearning@camosun.ca for assistance.

Steps

  1. Go to the Classlist in your course.
  2. Click on a student’s drop-down menu (the down arrow) and select Edit Accommodations.Click the drop-down arrow next to a student's name and select Edit Accommodations
  3. In the Edit Accommodations pop-up box, select Modify Time Limit and then either set a Multiplier of original quiz, or the Extra time (in minutes – for example, if the quiz is an hour long and the student needs time and a half, add 30 minutes). You can also select Always Allow Right Click, for example if a student needs to be able to access accessibility tools in order to complete a quiz.  Then click Save.

    Add accommodation settings and click Save

  4. An icon appears next to the student’s name indicating added accommodations. A student will also see this icon in their view of the Classlist and will be able to check their accommodations.

    Instructor View of Classlist Accommodations

    Accommodations icon in instructor view of Classlist

    Student Views of Classlist Accommodations

    Classlist icon and drop-down to View Accommodations

    Student view of icon and drop-down in classlist

    Specific accommodations information

    Accomodations information

Things to Remember

You can still use Special Access in a quiz to overwrite an accommodation on a quiz-by-quiz basis. Note that when you overwrite an accommodation using Special Access, you will get a warning describing the impact of overwriting an accommodation. Further accommodation options and enhancements are planned for this year, so this tutorial will be updated as needed.

NEW!!! Exporting Final Adjusted Letter Grades from D2L to myCamosun

This tutorial is designed for faculty who have previous experience using the Grades tool in D2L. For further information, please contact elearning@camosun.ca for assistance.

Scenario

Colleague is the student information records system at Camosun. As such, all final marks must be entered into Colleague for two reasons:

  1. To formally add final marks to the student’s record in Colleague, and
  2. To make final grades visible in myCamosun.

This can be achieved in two ways:

  • By entering final grades directly in myCamosun, or
  • By exporting final grades from D2L into Colleague.

If you enter your marks in D2L, then you can export your Final Adjusted Letter grades to Colleague. This tutorial covers the steps involved in that process. For help entering grades directly into myCamosun, see the Faculty Learning HUB.

Note:  This tutorial does not provide information on exporting Percentage or Competency Gradebooks.

This tutorial assumes you know how to calculate and release your Final Adjusted Grades in D2L.  See the Releasing Final Adjusted Grades tutorial for information on this process.

First, in order to export your final marks from D2L to Colleague, you need to ensure:

  1. Your marks are calculated using the Final Adjusted Grade item,
  2. The Final Adjusted Grade item has the Camosun Standard Grade Scheme applied, AND
  3. You have Released your Final Adjusted Grades to your students.

If any one of these three steps has not been completed, the export will fail.  Once you have completed these three steps, proceed to the next pages to learn how to export your Final Adjusted Grade to Colleague.

Step 1: From the Enter Grades tab in the Grades tool, click on the button Export to SIS.

Click Export to SIS

Step 2: Do the following on the Export Grades screen (if you have merged or nested sections, see Page 3 for some specific information first):

  1. Verify that the Grade Type selected is Final Grade.
  2. Review the Current Final Grade column of each student for accuracy.
  3. Input an Override Grade for students if needed, for example an I or IP.
  4. Leave the Last Attendance Date as is. It may be blank or have a date in it. Do not edit this field. Also, do not enter any data in the Default Incomplete Grade or Incomplete Extension Expiry Date columns.
  5. Once you are confident all data is accurate, select all your students using the select box at the top of the left-hand column.
  6. Click the Export button at the bottom of the screen.

Export Grades screen setup

 Note: If you have two or more course sections merged together, such as labs, or if you have nested sections, such as courses with reserved seating or international students, you will need to repeat the export process for each section.

You will know if you have a merged or nested course if you see a field titled Scope above the Grade Type field (1).

  1. Click on the down arrow in the Scope field to see the list of merged or nested sections. Select the section you want to export and the select all users for that section.
  2. Once you have selected the relevant students for that section, then continue the Export process following the instructions in Step 2 on page 2.
  3. Repeat the Export process for each section.

Handling merged sections

Step 3: Once you have Exported your grades, the Export Details screen will appear.

  • Check the Status to ensure it states Success. You can also view the number of Successful Exports, which should be equal to the number of students in your section.
  • Under the Results column, you can confirm the result status by student.

    Confirm status

  • If your export was not successful, an Error status will display (1). Check the History column (2) for an explanation of each error.

    Error status

Note: If you have made an error in your grades, you can re-export your Final Adjusted Grades multiple times on the same day or edit the Final Grades manually in myCamosun.

However, you cannot re-export Grades or edit them manually in myCamosun after midnight, when verification occurs. Once marks have been verified, Grade Change Forms will need to be submitted to Student Records with the Dean’s signature.

 

 

 

 

Frequently Asked Questions

  • Will faculty also have an option to manually input final grades into myCamosun?
  • Instructions can be found on the Learning Hub at myCamosun Faculty.
  • When are final grades exported to myCamosun? After the faculty member “releases” the final grade in D2L?
    • Grades will not be sent from D2L to myCamosun until you have calculated and released the Final Adjusted Grades to students in D2L. Then, you must also complete the Export process to transfer your marks from D2L to myCamosun.
  • Once the grades are posted in myCamosun, are they “official”?
    • Yes, but grades can be changed and re-exported until they are “Verified”.
    • “Verification” occurs automatically every night at 11:59pm.
    • Final grades become visible to students in myCamosun once they are verified.
  • How will changes to grades in myCamosun work?
    • The policy has not changed on this; final grades can be appealed according to the Student Appeals Policy; faculty can go through the Grades Change process to correct errors once grades are verified.
  • Can final grades be individually released on myCamosun?
    • Yes, final grades can be released and exported individually from D2L into myCamosun. However, you cannot re-export the same student’s grades the next day.
    • Yes, you can enter individual grades into myCamosun.
  • Can I enter or release mid-term grades.
    • This feature is not yet configured through the D2L grades export to myCamosun.
    • Faculty may choose to enter mid-term grades manually into myCamosun.

 

Visit the Learning HUB at myCamosun Faculty for more information about myCamosun.

eLearning: Spring Cleaning – Tips for Pruning Your Media Collections

With limited server space and the need to better manage our carbon footprint, we cannot accumulate volumes of media. As end of term approaches, it is time to start pruning your Collaborate and Kaltura media collections.

Collaborate:

  • At end of term, delete Collaborate recordings from your courses.
  • If there are specific recordings you want to keep, you can download them and upload them to Kaltura MyMedia for future re-use.
  • Revisit courses from past terms and delete those historical recordings.

Kaltura

  • Go through your MyMedia account and delete copied or duplicate videos that you have created or uploaded but don’t need.
  • Delete any single use videos that you do not plan to use again.
  • Encourage your students to delete any videos created for the course that they won’t need in the future.

Camosun is working on a more formal data retention plan to help manage the growing volume of media. In the meantime, it is good practice to get in the habit of cleaning out your media at end of term or making it part of your annual SD plans.  Questions?  Email elearning@camosun.ca.

 

Camosun eLearning Updates

There have been some changes with some of the tools we support here in eLearning at Camosun we wanted to let you know about here:

D2L/Colleague Integration

The new D2L/Colleague Integration will result in changes and improvements to the faculty and student experience in D2L. Read our CETL notice to learn more.

Coming Soon to Collaborate: Gallery View with 25 Simultaneous Videos

Blackboard Collaborate Ultra has been working on improvements to its video gallery to enable Moderators and Participants to view up to 25 simultaneous video feeds. Moderators will see up to 25 simultaneous video feeds beginning April 8, and Participants will get access to this functionality later in the month. Note that we still recommend not having all videos active all the time during a session to conserve bandwidth especially for students with poor connections.

Read our CETL notice to learn more about what’s coming to Collaborate in the future.

How to Release an Individual Submission Assignment to a Specific Group of Students in D2L

If you are an instructor in a D2L course site containing multiple instructors where each instructor is responsible for a specific group of students in the course, or if you are working in a D2L site with merged sections where you want to create separate assignments for each group/section’s students, this post is for you!

In this tutorial post, we will cover the steps involved with setting up Release Conditions in an assignment when you want an Individual Assignment Type assignment folder available only for a specific group of students (you will need to create Groups in your D2L course first to use this feature – see the various Groups tutorials for more information.)  For more general information about Conditional Release see the Conditional Release – Setting up Release Conditions tutorial under Course Admin.

Note that this tutorial will show how this process works in the new Assignment Creation Experience interface. If you are using the old interface, the steps will be similar, but you will find all of the Release Conditions functions under the Restrictions tab. For information on how to turn on the new Assignment Creation Experience, see the tutorial Creating an Assignment in D2L in the New Assignment Creation Experience.

For further information, please contact elearning@camosun.ca for assistance.

Steps

  1. Go to the Assignments tool in your course.
  2. Open an existing assignment folder, or click on the New Assignment button to create a new assignment folder.
  3. After adding an assignment Name, and any other settings in the main assignment creation area, click Availability Dates & Conditions to open that part of the right side panel.

    Click Availability Dates & Conditions

  4. Click Add Release Condition. Select Create New. NOTE: Once you have created a release condition, you can click Add Existing to use it again.

    Click Add Release Condition and select Create New

  5. From the Create a Release Condition pop-up, click the Select Condition Type drop-down, and for this tutorial, we will choose Group Enrolment. (For information on all the various Release Conditions, see the tutorial What Release Conditions are Available in D2L under Course Admin for more information.)

    Click Select Conditional Release and select Group Enrolment

  6. Click the Condition Details drop-down, here, a Select Group drop-down, and select the Group you wish to attach this assignment folder to. Then click Create.

    Select group and click Create

  7. Finish setting up your Assignment, and click Save and Close.

    Click Save and Close

Things to Remember

Note that connecting an Individual Assignment folder to a group is NOT the same as creating a Group Assignment folder. For a Group Assignment folder, every student in a group can see everything submitted into their group folder – it is set up for group submissions. Conditionally releasing an Individual Assignment folder to a Group means each student in that Group only sees their own individual submissions.

Once you create a Group Assignment folder you can NOT change it back to Individual. You have to delete it and start over.

Grading Assignments Using Rubrics in D2L

Starting to use Rubrics in D2L?  This tutorial is for faculty who have previous experience using the Assignments tool in D2L, and will walk through attaching a Rubric, grading using a Rubric, and showing you what students see as well. NOTE: Make sure you have created your rubric(s) in the Rubrics tool first!

Steps for Attaching Rubrics to Assignments

  1. Go to the Assignments tool in your course.
  2. Click the down arrow next to the title of the Assignment you wish attach a Rubric to, and select Edit Folder.Select Edit Folder
  3. In the Edit Folder area, scroll down to the Evaluation and Feedback area, then click Add Rubric (NOTE: we advise creating your Rubrics in the Rubrics tool first, then attaching them to other tools).Click Add Rubric
  4. In the Select Rubric pop-up, select the Rubric you wish to attach, and click Add Selected.Select Rubric and click Add Selected
  5. Your Rubric will now appear under the Add Rubric Finish editing your Assignment, and then click Save and Close.Click Save and Close

Steps for Grading Assignments Using Attached Rubrics

  1. Go to the Assignments tool in your course.
  2. Click on the title of the Assignment you wish to see submissions for.Click the Assignment title
  3. Click the Evaluate link for the student you wish to assess.Click Evaluate
  4. Click the Rubric link under Evaluation and Feedback.Click the Rubric link
  5. In the Rubric’s pop-up, click the cells for the feedback you wish to leave (checkmarks will appear indicating you have selected those cells), click Add Feedback for any criteria you wish to add custom feedback for, then click Close.Select cells and add feedback, then click Close.
  6. For Points rubrics, the rubric will then automatically generate a grade for the Assignment. Click Publish or Save Draft, and move on to the next student’s assignment.Click Publish or Save Draft

What Students See when Viewing Rubrics in Assignments before Grading

  1. Go to the Assignments tool in your course.
  2. Click on the title of the Assignment.Click the Assignment title
  3. Click Show Rubrics to open the Rubric.Click Show Rubrics
  4. The Rubric will then appear for students to review.Rubric appears for review

What Students See when Viewing Rubrics in Assignments after Grading

  1. Go to the Assignments tool in your course.
  2. Click link under Feedback in the Evaluation Status column (here the link is Unread).Click the feedback link
  3. The Rubric will open and students can review their feedback, then click Done.Review feedback and click Done

Things to Remember

Only Points and Percentages rubrics will adjust the score in an Assignment. Text only rubrics will only generate text-based feedback, and you will have to add a score manually in the Submissions area if the Assignment has a grade.

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